One link.Every vendor onboarding document.
OnComply collects and validates W-9s, COIs, licenses, contracts, and other vendor requirements through one link. Each requirement feeds live Can Work and Can Pay decisions your team and connected systems can enforce automatically.
Flat pricing from $29/mo · 14-day free trial · No credit card required
From invitation to always ready
See how it works.
Follow the real vendor and admin experience from the first click through validation, Can Work and Can Pay, and automatic renewal.
One invitation
One link opens the full checklist
Your vendor sees every document, form, and signature required for their group in one secure place. No account setup and no scattered email requests.
Guided completion
The vendor completes everything in one place
They upload documents, enter required details, and complete agreements in one guided flow. Your team does not have to chase each item.
Validation
Every submission is checked against your rules
OnComply extracts the important details, validates each requirement, and surfaces only the exceptions that need your team’s attention.
Live decisions
Can Work and Can Pay update automatically
A clear decision appears in OnComply and can flow to connected systems, so dispatch and payment follow the policy you set.
Continuous compliance
Renewals keep those decisions current
OnComply watches expiration dates and sends renewal links automatically. If something lapses, its configured policy applies until the replacement passes.
Vendor Onboarding
Review what you’ll need before you begin.
Requirements (0/4)
The whole vendor file goes beyond COIs.
Most compliance tools track insurance and stop there. OnComply also collects tax details, banking, licenses, agreements, and the custom requirements on your checklist.
Business & tax
Legal name, entity type, and tax ID, collected and validated before the first payment goes out.
- Basic Information
- W-9
- Tax Exempt Certificate
- TIN Verified Basic InformationAdd-on
Insurance
COIs are read automatically and checked against your coverage limits, dates, and insured names.
- Certificate of Insurance
Banking
ACH details go straight into the encrypted portal instead of sitting in someone's inbox.
- Bank Account / ACH
Licenses
Trade and business credentials tracked with their expiration dates, so renewals happen before work stops.
- Business License
- Professional License
Agreements
Upload your PDF, mark the fields, and vendors fill and sign it with a complete evidence trail.
- Signed Agreement
Custom requirements
Anything specific to your business: request a file or build your own form fields with validation.
- Custom Document
- Custom Form
Every requirement rolls up to two live answers.
A vendor stays cleared only while their whole file is current.
If vendors owe you paperwork, this is for you.
Any team that onboards vendors can run on OnComply. Here's how the three we hear from most put it to work.
General contractors
A sub's COI expires mid-job and you find out from the inspector. OnComply catches it the day it happens and blocks dispatch until it's fixed.
- COIs
- Trade licenses
- Signed subcontracts
Property managers
Maintenance vendors across a dozen properties, each with insurance and licenses expiring on their own schedule. OnComply tracks the dates and chases the renewals for you.
- COIs
- W-9s
- Business licenses
AP teams
January shouldn't be a W-9 scavenger hunt, and bank details shouldn't live in email. OnComply collects both up front and holds payment when a vendor's file goes stale.
- W-9s
- ACH details
- Tax-exempt certs
Know who can work
and who can get paid.
Every vendor gets a live status: cleared to work, cleared to pay, or blocked, with the exact reason. Statuses update the second a document changes, expires, or gets renewed.
Flat pricing, published for every plan
Every plan includes the core compliance platform with no per-document fees. On Micro, Launch, and Growth, Branding is $10/mo and Integrations is $15/mo. Scale and Business include both.
Your vendors trust you with sensitive data. We protect it.
Tenant-isolated architecture
Each organization's data is isolated with database-enforced tenant controls.
Encrypted sensitive data
Data is encrypted in transit and at rest, and the most sensitive fields receive an additional layer of application-level encryption.
Audit logs and access controls
Significant actions are recorded in a protected audit log. Role-based access controls limit who can see and do what.
Step-up authentication
High-risk actions like accessing sensitive data or changing security settings require additional verification.
Common questions
Yes. Your workspace starts with a 14-day free trial and no card is required to begin. When the trial ends, sign in, choose the plan that fits your vendor volume, and keep going without losing your setup.
Most teams are live in under 15 minutes. Create a vendor group, set your document requirements, share the invite link. No implementation project, no onboarding calls required, though we're happy to help if you want one.
No. Vendors complete everything through a single link: no login, no account, no app download. They upload documents, fill and sign PDFs, and submit forms on any device in one session.
OnComply sends automatic reminders on a schedule you control. If the vendor still does not respond, their work and payment readiness changes according to the policy you set. Your team is never locked out: you can review the reason, contact the vendor, or grant an exception.
Yes. Data is encrypted in transit and at rest, and the most sensitive fields receive an additional layer of application-level encryption. Each organization's data is isolated with database-enforced controls, role-based access limits who can see what, and significant actions are recorded in a protected audit log.
Your vendors owe you documents.
Stop asking twice.
Set up your first vendor group in 15 minutes. Vendors complete everything through one link. Renewals and compliance tracking run on autopilot from there.
14-day free trial · No card required · All features included